Constitution & By-Laws

PREAMBLE

We, the members of Grace Covenant Baptist Church, in order to preserve the principles of our faith and to promote the peace, harmony, and edification of the Body of Christ, do ordain and establish the following articles, to which we voluntarily submit ourselves.

ARTICLE I: NAME

The name of this church shall be “Grace Covenant Baptist Church, Birmingham, Alabama.”

ARTICLE II: PURPOSE

The purpose of this church is to glorify the God of the Scriptures through:

    • God-centered worship
    • Prayer to God in all things
    • Expository preaching of the whole counsel of God, including the doctrines of grace and all other doctrines of Scripture.
    • Active evangelism
    • Worldwide missions
    • Biblical discipleship
    • Biblical church discipline
    • Fellowship with believers of every race, age, and social standing
    • Compassionate ministry to the poor and needy

To this end we are committed to proclaiming God’s perfect Law and his glorious Gospel of Grace in Jesus Christ throughout the world, and to defending the “faith once for all delivered unto the saints” (Jude 3).

ARTICLE III: ARTICLES OF FAITH

In order to fully express our faith to the world and to demonstrate our commitment to the heritage and mission of the Southern Baptist Convention, we do hereby adopt as our confessions of faith the Charleston Confession of Faith (also known as the Second London Baptist Confession of Faith of 1689), the confession held by the churches and all 293 delegates that established the Southern Baptist Convention in 1845; and The Baptist Faith and Message as adopted by the Southern Baptist Convention in 2000.

The Baptist Faith and Message 2000 shall be subscribed to and accepted voluntarily by members as they offer themselves for membership.  The Charleston Confession of Faith (as amended below) shall be subscribed to and accepted voluntarily by all who are called by the church to the offices of elder and deacon.  Normally, other church members who are appointed to teach shall likewise subscribe to the Charleston Confession of Faith, though the Elders may appoint those who agree to teach nothing contrary to it.  This ancient document is a most excellent summary of those things most surely believed among us.  We accept the same, not as an authoritative rule or code of faith, whereby we are fettered, but as an assistance to us in controversy, a confirmation in faith, and a means of edification in righteousness.  In this confession the members of our church will have a body of Divinity in small compass and by means of scriptural proofs will be ready to give a reason for the hope that is in them (1 Peter 3:15).  We do, however, amend the confession as indicated below.

A.    Revise Chapter 20, concerning the Gospel, to add the following additional paragraph:

5 It is the duty and privilege of every follower of Christ and of every church of the Lord Jesus Christ to endeavor to make disciples of all nations.  The new birth of man’s spirit by God’s Holy Spirit means the birth of love for others.  Missionary effort on the part of all rests thus upon a spiritual necessity of the regenerate life, and is expressly and repeatedly commanded in the teachings of Christ.  The Lord Jesus Christ has commanded the preaching of the gospel to all nations.  It is the duty of every child of God to seek constantly to win the lost to Christ by verbal witness undergirded by a Christian lifestyle, and by other methods in harmony with the gospel of Christ.

(Gen. 12:1-3; Exod. 19:5-6; Isa. 6:1-8; Matt. 9:37-38; 10:5-15; 13:18-30, 37-43; 16:19; 22:9-10; 24: 14; 28:18-20; Luke 10:1-18; 24:46-53; John 14:11-12; 15:7-8, 16; 17:15; 20:21; Acts 1:8; 2; 8:26-40; 10:42-48; 13:2-3; Rom. 10:13-15; Eph. 3:1-11; 1 Thes. 1:8; 2 Tim 4:5; Heb. 2:1-3; 11:39-12:2; 1 Pet. 2:4-10; Rev. 22:17)

B.    Revise Chapter 22, paragraphs 7 and 8, concerning the Sabbath, to read:

7 As it is the law of nature, that in general a proportion of time, by God’s appointment, be set apart for the worship of God, so by his Word, in a positive commandment, he particularly appointed one day in seven for a sabbath to be kept holy unto him, which in the old covenant was the last day of the week.  From the resurrection of Christ, he hath set apart the first day of the week, which is called the Lord’s day, the observation of the last day of the week being abolished.

8  The Lord’s day is then kept holy unto the Lord, when men, after a due preparing of their hearts, and ordering their common affairs aforehand, observe an holy rest, from their own works, words, and thoughts, about their worldly employment and recreations, and are taken up in the public and private exercises of his worship, and in the duties of necessity and mercy.

C. Revise and move Chapter 23, concerning the singing of praise, so that it becomes paragraph 9 of Chapter 22.

D. Revise Chapter 26, paragraph 4, concerning the Head of the church, after the word “manner,” to read:

neither can the Pope of Rome in any sense be head thereof, but is an antichrist, that exalteth himself in the church against Christ, and all that is called God; whom the Lord shall destroy with the brightness of his coming.

ARTICLE IV: CHURCH COVENANT

Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as Savior, and on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now, in the presence of God, angels, and this assembly, most solemnly and joyfully enter into covenant with one another, as one body in Christ.

We pledge, therefore, by the aid of the Holy Spirit, not to forsake the assembling of ourselves together; to walk together in Christian love; to strive for the advancement of this church in knowledge, holiness, and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, discipline, and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor, and the spread of the gospel through all nations.

We pledge also to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk discreetly in the world; to be just in our dealings, faithful in our obligations, and exemplary in our conduct; to avoid all gossiping, backbiting, and excessive anger; to abstain from all appearance of evil; and to be zealous in our efforts to advance the Kingdom of our Savior.

We pledge further to watch over one another in brotherly love; to remember each other in prayer; to aid each other in sickness and distress; to cultivate Christian sympathy in feeling and courtesy in speech; to be slow to take offense, but always ready for reconciliation, and mindful of the rules of our Savior to secure it without delay.

We pledge moreover to unite as soon as possible with some other church where we can carry out the spirit of this covenant and the principles of God’s Word when we remove from this place.

ARTICLE V: CHURCH GOVERNMENT

Section 1.  Church Authority.

Jesus Christ is Lord and Head of this church.  His will as expressed in the Holy Scriptures, both Old and New Testaments, is the sole authority in matters of faith and practice.

Section 2.  Church Polity.

The government of this church is vested in the body of members who compose the church and as further defined in the By-Laws.  The church is subject to no other ecclesiastical body, but it recognizes and sustains the obligations of mutual counsel and cooperation in accordance with The Charleston Confession, Chapter 26, paragraphs 14-15.

Section 3.  Congregational Affirmation.

The purpose of an affirmation from the congregation is the wisdom of seeking the godly counsel of many as taught in scripture. This type of counsel can be helpful to the elders in the determining of God’s will in a matter. It is understood that the purpose of an affirmation is not so that the many can make the decision. In each case of affirmation the elders will make all final decisions.

The elder(s) shall seek the formal affirmation of the congregation when the following decisions are being made:

    1. The calling of or removal of elders and/or deacons.
    2. The calling of or removal of pastoral or non-pastoral ministry support staff.
    3. The reception and/or removal of church members.
    4. The reception of and/or changes to the church’s annual budget.
    5. Expenditures involving new property or new buildings and related indebtedness.
    6. Any changes or amendments to the constitution and by-laws.

The elder(s) may on occasion seek the formal affirmation of the congregation in other decisions.

Section 4.  Affirmation Procedure.

A ballot vote of regular members present at a meeting called for the specific purpose of affirming a decision being made by the elders on a particular matter. The meeting shall be called by the elder(s) and publicly announced at least two weeks prior to the meeting. The results of all formal affirmations will be made public.

ARTICLE VI: AMENDMENTS

This Constitution and its By-Laws may be amended at any business meeting provided the proposed changes are brought forth by the Elder(s) and are made available in writing to the congregation at least two weeks prior to the aforesaid business meeting. This two week period provides members the opportunity to share any concerns after prayerful consideration. An amendment may be adopted by affirmation of the regular members present and voting at the business meeting.

BY-LAWS  

ARTICLE I: MEMBERSHIP

 Section 1.  Qualifications

The membership of this church shall consist only of those who have given a credible profession of faith in Christ Jesus as Lord.  Any person who professes repentance toward God and faith toward our Lord Jesus Christ, who has been baptized by immersion as a believer, and who subscribes to and accepts voluntarily the Baptist Faith and Message 2000, the church covenant, the aims, and the government of this church, shall be eligible for membership.  However, due to differing ages, degrees of maturity and intellectual ability, each candidate shall be tenderly, lovingly, and carefully nurtured in his understanding of these membership qualifications.

 Section 2.  Types of Membership

A.  Regular

All who are received into the membership of this church according to the procedures set forth in Section 3 of this Article shall be considered regular members of this church and entitled to all the rights and privileges, and subject to all the responsibilities and discipline, of membership unless their status is changed by one of the conditions set forth in Section 4 of this Article or Section 2 of Article II.

B.  Associate

Members of other churches of like faith and order (i.e., churches which practice believer’s baptism by immersion and which confess those doctrines essential for salvation) who come to live in our area for a limited period of time (e.g. students, military personnel, etc.) or who, for some other credible reason, desire to fellowship temporarily with this church may be received into the membership without being released from membership in their “home” churches.  Such persons will be entitled to all the rights and privileges (excepting the right to vote or stand for office), and subject to all the responsibilities and discipline, of membership while in our midst.  When such persons terminate their stay in our area, or upon their request, they will be released to the fellowship of their “home” churches and no longer regarded as associate members of this church.

Section 3.  Reception of Members

A.  Methods of Application

Any person meeting the requirements set forth in Section 1 of this Article may apply for membership in one of the following ways as appropriate:

1.  By Profession of Faith and Baptism.  This method is appropriate for those who have been recently converted to faith in Christ and/or have never been scripturally baptized.

2.  By Letter of Recommendation.  Those who are members in good standing (i.e., not under church discipline) of other churches of like faith and order may be received upon the written recommendation of that church.

3.  By Statement of Faith.  This method is appropriate for those who have been baptized by immersion in another church of like faith and order, but whose churches have lost the records of their membership, and for those who were excommunicated from (or are otherwise not in good standing with) a church of like faith and order, but have since repented of the sin which led to their dismissal, and whose reconciliation with that church is not practicable (for reason to be validated by the Elders).  Such a person may be received by making a public statement of his faith in Christ, his baptism, and his agreement to the Baptist Faith and Message 2000 and the covenant and government of this church.

B.  Method of Reception

When a person requests church membership, at least two Elders (or, in the absence of a plurality of Elders, Deacons) of the church shall meet with the applicant as soon as possible.  The applicant shall be examined concerning his Christian experience and doctrinal beliefs.  He shall be provided a copy of the church’s Constitution and By-Laws,The Baptist Faith and Message 2000, and the Charleston Confession, and these documents shall be thoroughly discussed. The applicant must complete a membership class (or an alternative curriculum of study to be determined by the Elders).  When the Elders (or Deacons) concur that the applicant meets the requirements for church membership, the applicant shall be baptized (if necessary) and recommended to the church for membership at a regular worship service at least two weeks prior to quarterly business meeting.  At the next quarterly business meeting, the church may receive the applicant as a member by affirmation of the regular members present and voting at the business meeting.

Section 4.  Termination of Membership

Under certain circumstances, the church may terminate the membership of a member.  Termination may take place in one of the following ways:

A.  By Death

When a member of the church is removed by the Lord through physical death, his name shall be transferred to the file of former members.

B.  By Transfer

When a member in good standing moves to another area and/or requests transfer of membership to another church of like faith and order for good cause, a letter of recommendation shall be granted such persons by vote of the church, and his membership shall be terminated.

C.  By Failure to Attend for Six Months

When a member, without good cause, has not attended any church meetings for a period of six months, his membership shall be automatically terminated.

D.  By Excommunication

When a member has been disciplined by the church by excommunication, his membership is thereby terminated until such time as he is restored to fellowship in accordance with Article II, Section 2.B., below.

ARTICLE II: CHURCH DISCIPLINE

Section 1.  Purposes of Church Discipline

Recognizing that the Redeemed of Christ continue to struggle with indwelling sin (Rom. 7:13-24; 1 John 1:7-9), and out of a love for Christ and a longing to be conformed more perfectly to his image (Rom. 8:29-30; 2 Cor. 3:18), it shall be the policy of this church to follow biblical principles of church discipline, following the example of our heavenly Father who lovingly disciplines his children (Heb. 12:5-11).   The purpose of such discipline is for:

The glory of God by reflecting his holy character.

(Deut. 5:11; I Kings 11:2; II Chron. 19:2; Ezra 6:21; Neh. 9:2; Is. 52:11; Ezek. 36:20; Mt. 5:16; John 15:8; 18:17, 25; Rom. 2:24; 15:5-6; II Cor. 6:14-7:1; Eph. 1:4; 5:27; I Pet. 2:12)

The repentance, reconciliation and spiritual growth of the individual disciplined.

(Prov. 15:5; 29:15; I Cor. 4:14; Eph. 6:4; I Tim. 3:4-5; Heb. 12:1-11; Ps. 119:115; 141:5; Prov. 17:10; 25:12; 27:5; Ecc. 7:5; Mt. 7:26-27; 18:15-17; Luke 17:3; Acts 2:40; I Cor. 5:5; Gal. 6:1-5; II Thes. 3:6, 14-15; I Tim. 1:20; Tit. 1:13-14; Jas. 1:22)

The instruction in righteousness and good of other Christians, as an example to them.

(Prov. 13:20; Rom. 15:14; I Cor. 5:11; 15:33; Col. 3:16; I Thes. 5:14; I Tim. 5:20; Tit. 1:11; Heb. 10:24-25)

The purity of the church as a whole.

(I Cor. 5:6-7; II Cor. 13:10; Eph. 5:27; II John 10; Jude 24; Revelation 21:2)

The good of our corporate witness to non-Christians.

(Prov. 28:7; Mt. 5:13-16; John 13:35; Acts 5:1-14; Eph. 5:11; I Tim. 3:7; II Pet. 2:2; I John 3:10)

Section 2.  Methods of Church Discipline

When a brother or sister is perceived guilty of sin or heresy, the church shall follow the procedures laid down by our Lord in Matthew 18:15-20.  When so required by biblical principle, the church shall invoke the following methods of discipline:

A.  Suspension

Suspension involves the temporary removal of all or some of the privileges of church membership.  There are two cases in which the membership privileges of a church member may be suspended:

1.  If a member is habitually absent from the meetings of the church without good cause, the Elder(s) (or, if no Elder is currently serving, the Deacons) may recommend that his membership be suspended until such time as he re-establishes his commitment to the church’s covenant and his submission to pastoral oversight.

2.  If a member has publicly sinned, but shows hopeful signs of repentance, then severe discipline such as excommunication would be improper.  Nevertheless, serious offenses may not be overlooked altogether.  Therefore, the Elder(s) (or, if no Elder is currently serving, the Deacons), may suspend for a designated time all or some of the membership privileges of such a member.  Those who submit to such discipline are to be wholly forgiven and received as brethren.

B.  Excommunication

If the brother or sister persists unrepentant in serious sin or heresy, the Elder(s) (or, if no Elder is currently serving, the Deacons) shall recommend that such an unrepentant member be excommunicated from the fellowship of the church in the hope that such action may lead to godly repentance.  Excommunication involves the termination of church membership and treatment of the excommunicated member as an unbeliever.  The church may excommunicate a member by affirmation of the regular members present and voting at the business meeting.  When an excommunicated member gives evidence of repentance, he may be restored upon the recommendation of the Elder(s) (or, if no Elder is currently serving, the Deacons) and the vote of the church.

ARTICLE III: MEETINGS

Section 1.  Meetings for Worship and Edification

Meetings for public worship and instruction shall be held as often as the Elders may determine, but shall always include a morning service on the Lord’s Day.  The Lord’s Supper shall be administered at the discretion of the Elders, but normally on the first Lord’s Day of each month during the morning service.  Other meetings and ministries shall be scheduled according to the needs of the congregation and in accordance with God’s Word, such as mid-week prayer meetings, small group studies, biblical and theological classes, conferences, seminars, and outreach ministries.

Section 2.  Business Meetings

A.  Regular Business Meetings

1.  The Annual Meeting

The primary business meeting of the church shall take place in October of each year, and shall be called “The Annual Meeting.”  At the Annual Meeting, at least the following items of business shall be transacted:

a.  The approval of an annual church budget; and

b. A report on the church membership, giving an account of the regular and associate members and those whose membership has been terminated.

2.  Quarterly Business Meetings

The church shall hold quarterly business meetings in January, April, and July of each year for the reception of reports and the transaction of business not reserved for the Annual Meeting.  The presentation of a financial report for the previous year will be given at the January regular business meeting.

B.  Special Business Meetings

It may be necessary from time to time to hold business meetings for the transaction of business that cannot be postponed until a regular business meeting.  Such meetings may be called under the following circumstances:

1.  In non-emergency cases, the Elders may call a special business meeting and shall announce the meeting and its purpose at a regular Sunday morning service at least one week prior to the meeting.  In the event there are no Elders, the Deacons may call such a business meeting in accordance with the same guidelines.  In the event that the church has no officers, then any three male regular members may call such a meeting.

2.  In cases of emergency, the Elders may call a special business meeting with less than a week’s notice, though they are required to make a reasonable effort to contact all regular church members to inform them of the meeting.  In the event there are no Elders, the Deacons may call such a business meeting in accordance with the same guidelines.  In the event that the church has no officers, then any three male regular members may call such a meeting.

3.  In special circumstances, one-fourth of the regular members may submit a written petition to require the Elders (or Deacons, if there are no Elders) to call a special business meeting.  Such petition must state the purpose of the meeting.

C.  Voting and Quorum

Any regular member in good standing shall have the right to vote at church business meetings.  All decisions shall be made by a simple majority of those present and voting unless specifically stated otherwise in this Constitution and By-Laws.  At any business meeting, a quorum shall consist of no less than 25% of the regular membership or 10 regular members, whichever is greater.

ARTICLE IV: OFFICERS

Section 1.  General Statement

Jesus Christ alone is the Head of his church.  However, he has ordained that the administration of local churches is to be accomplished by qualified men who are called by the Holy Spirit to minister in special offices.  These offices are those of Elders or Pastors and Deacons.  The Lord’s appointment to these offices is recognized not only by the inward conviction of the individual called, but also by the approval of the church as it observes the possession of those gifts and scriptural qualifications required.  All men occupying the offices of Elder and Deacon shall be regular members of this church, and shall conscientiously subscribe to the Charleston Confession of Faith (as amended in this constitution).

Section 2.  Elders

A.  Function

1.  The Elders shall have under their direction the welfare and oversight of the church, serving as guardians and shepherds of the flock over which God has made them overseers (Acts 20:28; Titus 1:9).  Their oversight of the church involves administering and supervising the programs and ministries of the church, tending to the pastoral care and spiritual growth of each member of the congregation, devotion to prayer, and the regular and systematic preaching and teaching of the Word of God in the church’s public meetings.  In all matters, the Elders are to conduct themselves as servant-leaders, “not lording it over those entrusted to [them], but being examples to the flock” (1 Peter 5:3).

2.  It is also the function of the Elders to oversee and (under normal circumstances) administer the ordinances of the church, to moderate at business meetings, and to supervise the work of the deacons and hired church staff (e.g., church secretary, janitor, etc.).

B.  Plurality of Elders

1.  It is the teaching of Scripture that the local church should have a plurality of Elders.  Therefore, it shall be the practice of this church to establish and maintain, if at all possible, such a plurality of Elders.  The Bible does not specify, however, the exact number of Elders a church should have, and thus the church should be guided by its recognition among the congregation of those qualified and called by the Holy Spirit.

2.  The Elders shall normally meet weekly for carrying out their oversight responsibilities.

C.  Qualifications

Anyone desiring the office of an Elder must evidence to the church the personal, domestic, and ministerial qualifications set forth in 1 Timothy 3:1-7, Titus 1:5-9, and 1 Peter 5:1-3.

D.  Financial Support of Elders

According to the Scriptures, Elders should be maintained in material necessities and disentangled from the cares of another vocation according to their gifts, the needs and capability of the church, and the direction of Christ her Head.  This means that some Elders may receive little or no financial remuneration.  Nevertheless, it shall be the goal of this church to fully support at least one Elder so that he may devote himself to the preaching and teaching of the Word and the pastoral oversight of the church, using as its criteria the recognition of special ability in ruling and excellence in preaching and teaching (1 Tim. 5:17).

E.  Regular Preaching and Pastoral Ministry

1.  In the event that the church has no Elder who is capable of or willing to fulfill a regular preaching and pastoral ministry, the church shall establish a Pastoral Search Committee.  The Pastoral Search Committee shall have five members consisting of the Elder(s) of the church and, if needed to bring the number up to five, other regular church members in good standing as recommended by the Elder(s) and elected by affirmation by the regular members present and voting by ballot at a duly called business meeting.

2.  The determination as to whether an existing Elder is capable of fulfilling a regular preaching and pastoral ministry shall be made by the church by affirmation of the regular members present and voting by ballot at a duly called business meeting.  In making this determination, the church shall consider the Elder’s willingness to fulfill this ministry, his fitness for this ministry, the extent of his training, and the church’s ability to remunerate him according to his needs.

3.  When the Pastoral Search Committee has found a suitable candidate for the regular preaching and pastoral ministry, and after the congregation has been given sufficient opportunity to become acquainted with his qualifications, the Pastoral Search Committee shall recommend to the church that he be admitted to the eldership and installed in the regular preaching and pastoral ministry of the church.  The church may accept the recommendation by affirmation of the regular members present and voting by ballot at a duly called business meeting..

4.  If a candidate for the regular preaching and pastoral ministry has not been previously ordained, the Pastoral Search Committee, prior to recommending him to the church, shall establish a council of ordination in accordance with paragraph F.2.b below.  This council shall consist of elders from other churches of like faith and order chosen by the Pastoral Search Committee.  In the event of his recommendation to and election by the church, the candidate shall be ordained in accordance with paragraph F.2.d below.

F.  Ordination of Elders

1.  General Statement

Entrance into the pastoral ministry begins with a call from the Holy Spirit and culminates in the ordination to the office of Elder through the laying on of hands by the eldership.  The Lord’s appointment of an individual to this office is recognized by the church by means of his possession of the gifts and qualifications required by Scripture.

2.  Procedure of Appointment

The recognition of those whom the Lord has appointed to hold this office involves four steps: application, examination, election, and ordination.

a.  Application.  Because the eldership is an office to which a man is specially called by the Holy Spirit, a candidate for ordination must have a sense of divine calling to the office and a desire for ordination.  Thus, the initiative in beginning the ordination process normally lies with the man who believes he is called.  Though in some circumstances the church may ask a man to prayerfully consider the eldership, he must in any case make application to the Elders of the church, informing them of his desire and requesting candidacy to ordination.  If there are no Elders to whom he can apply, he must await the church’s fulfillment of the requirements of subsection E above.

b. Examination.  When a man applies for ordination, the Elder(s) shall announce to the congregation the application and begin an extensive process of examination, reviewing the candidate’s qualifications for the office and guiding him, if necessary, through an appropriate process of study and training for a period of no less than six months.  The congregation is to be involved during this period and should discuss the qualifications of the candidate with the Elder(s). When and if, after this initial process of review, a candidate appears qualified and prepared for the eldership, the Elder(s), with the assistance of other churches of like faith and order, shall conduct an oral examination of the candidate to test his biblical, theological, and practical knowledge.  If the candidate passes this examination, the Elders shall recommend to the church that he be ordained to the eldership.

c. Election.  At a duly called business meeting, and upon the recommendation of the Elder(s), the church will vote by ballot and may express its recognition of the candidate’s call by affirmation of the regular members present and voting.

d. Ordination.  As soon as possible after a candidate’s election, at a regular worship service, the Elder(s)-elect shall be ordained.  One of the existing Elders shall question the Elder(s)-elect as follows:

(1) “Do you believe the Scriptures as written in the Old and New Testaments to be the Word of God, and do you accept them as the inerrant and only infallible rule of faith and practice?”

(2) “Have you personally adopted and will you cheerfully submit to and defend the Confession of Faith, Constitution and By-Laws of this church?”

(3) “Do you accept the Office of Elder readily with full awareness of the solemn responsibility it entails, and do you promise to perform its duties of caring for the flock of God in the fear of his name?”

Then the hands of the existing Elders shall be placed on the head(s) of the Elder(s)-elect and prayer and exhortation offered in his behalf.  Following this, the people shall be exhorted to esteem and obey those whom God has placed over them.

e.  If a man who has been previously ordained as an Elder in a church of like faith and order applies for entrance into the eldership, the requirements of paragraph 2.d. above shall not apply.  He must nevertheless be examined in accordance with paragraph 2.b. above (except that the involvement of other churches need not be required), and elected by the church in accordance with paragraph 2.c above.

Section 3. Deacons

A.  Function

1.  Deacons are primarily responsible, under the direction of the Elders, for administering the secular, business and benevolent concerns of the church.  They shall also assist the Elders in the performance of pastoral ministries by providing spiritual and physical comfort to the sick and distressed.  Further, the deacons shall care for and maintain the properties of the church.

2.  With regard to business affairs, the deacons shall have the following specific duties:

a. With the approval of the Elders, to appoint each year a Finance Committee comprised of at least one deacon and at least two other members of the church.  The Church Treasurer (see below) shall be an ex officio member of the Finance Committee.  The Finance Committee shall prepare a church budget for the next calendar year and submit it to the Elders for approval.  When approved by the Elders, the proposed budget shall be distributed to the congregation at least one month before the Annual Meeting.  Additionally, the Finance Committee shall establish policies and procedures for maintaining financial accountability, and shall ensure that an audit of the church’s financial records is conducted by an independent accounting firm normally every year, but no less than every three years.

b. With the approval of the Elders, to appoint, either from their own number or from the congregation, a Church Treasurer.  It shall be the duty of the Treasurer to disburse funds in accordance with the church budget.  The Treasurer shall also keep a record of all financial transactions and shall make a quarterly report at each Quarterly Business Meeting and an annual financial report at the Annual Meeting.

c.  With the approval of the Elders, to appoint, either from their own number or from the congregation, a Church Clerk.  It shall be the duties of the Clerk to keep the minutes of all church business meetings, to keep an accurate record of the church membership, and to maintain all official reports and correspondences of the congregation.

d.  With the approval of the Elders, to appoint, either from their own number or from the congregation, a Financial Secretary.  It shall be the duties of the Financial Secretary to collect and deposit all financial receipts, and to keep a record of each church member’s contributions to the church.

e.  With the approval of the Elders, to recommend to the church as needed hired staff persons (e.g., church secretary, janitor, etc.) in accordance with budgetary allowances.  Such hired staff may be dismissed by the deacons with the approval of the Elders.

3.  The Deacons shall meet as often as necessary for carrying out their responsibilities, but no less than once a month.

B.  Qualifications

Anyone elected to the office of a Deacon must evidence to the church the personal, domestic, and ministerial qualifications set forth in Acts 6:1-7 and 1 Tim. 3:8-13.

C.  Lack of Deacons

In the event that the church has no Deacons, the Elders shall insure that the responsibilities of the diaconate are met.

D.  Ordination of Deacons

1.  General Statement

Entrance into the diaconate begins with the nomination of a qualified man and culminates in the ordination to the office of Deacon through the laying on of hands by the eldership.  The Lord’s appointment of an individual to this office is recognized by the church by means of his possession of the gifts and qualifications required by Scripture.

2.  Procedure of Appointment

The recognition of those qualified to hold this office involves four steps: nomination, examination, election, and ordination.

a.  Nomination.  If the Elders believe that the church needs additional Deacons, a nominating ballot shall be taken at a Regular Business Meeting.  On this ballot, each voting member may write the names of any male members that he believes are qualified for the diaconate up to the number recommended by the Elders.  To be nominated, a man must be named on no less than 20% of the ballots cast.

b. Examination.  The Elder(s) shall announce to the congregation the nominees and examine those men nominated for the diaconate, reviewing each candidate’s qualifications for the office and guiding him, if necessary, through an appropriate process of study and training for a period of no less than six months.  The congregation is to be involved during this period and should discuss the qualifications of the nominee with the Elder(s).  When and if, after this initial process of review, a candidate appears qualified and prepared for the diaconate, the Elder(s) shall recommend to the church that he be ordained to the diaconate.

c. Election.  At a duly called business meeting, the church will vote by ballot and may express its recognition of the candidate’s call by affirmation of the regular members present and voting

d. Ordination.  As soon as possible after a candidate’s election, at a regular worship service, the Deacon(s)-elect shall be ordained.  One of the Elders shall question the Deacon(s)-elect as follows:

(1) “Do you believe the Scriptures as written in the Old and New Testaments to be the Word of God, and do you accept them as the inerrant and only infallible rule of faith and practice?”

(2) “Have you personally adopted and will you cheerfully submit to and defend the Confession of Faith, Constitution and By-Laws of this church?”

(3) “Do you accept the Office of Deacon readily with full awareness of the solemn responsibility it entails, and do you promise to care for the poor and needy and to manage the business affairs of this church in the fear of God?”

Then the hands of the Elders and existing Deacons shall be placed on the head(s) of the Deacon(s)-elect and prayer and exhortation offered in his behalf.  Following this, the people shall be exhorted to esteem those whom God has appointed to serve them.

e.  If a man who has been previously ordained as a Deacon in a church of like faith and order applies for entrance into the diaconate, the requirements of paragraph 2.d. above shall not apply.  He must nevertheless be examined in accordance with paragraph 2.b. above and elected by the church in accordance with paragraph 2.c above.

Section 4. Review and Removal of Officers

Once appointed and ordained, each Elder and Deacon shall be understood to hold his office in the church for life unless he resigns for good cause or is dismissed by the church due to his no longer meeting the qualifications for his office. Nevertheless, to insure that church officers remain qualified, the following provisions are made.

A. The Elder(s) shall periodically instruct the congregation in the biblical qualifications for officers and the biblical procedures for addressing concernsand exhort them to evaluate the current church officers accordingly.

B. Any two members with reason to believe that an officer is no longer qualified for his office, shall first express their concerns to the Elder(s) (or, if no Elder is currently serving, to the Deacons) and, if need be, then to the congregation. Any such action should be done in accordance with the instruction of our Lord in Matthew 18:15-17 and 1 Timothy 5:17-21.

C. Any vote to dismiss an Elder or Deacon must be taken by ballot at a duly called business meeting with no less than two weeks prior notice. The church may remove an Elder or Deacon from office by affirmation of the regular members present and voting and with the majority consent of the Eldersor, if no Elder is currently serving, the majority consent of the Deacons (not including an Elder or Deacon being considered for removal).

ARTICLE V: TRUSTEES

In order to “render unto Caesar the things that are Caesar’s,” this church shall have an official Board of Trustees, which shall represent the church in legal matters.  This Board shall consist of at least three regular church members (who are not Elders) as recommended by the Deacons from the church at large.  Members of the Board of Trustees shall be elected every three years at the Annual Business Meeting or as required to fill vacancies on the Board.  The Board shall have no power to buy, sell, mortgage, lease, or transfer any property without a specific vote of the church authorizing each action.

ARTICLE VI: COMMITTEES

Section 1: Establishment of Committees

The church will establish and maintain all the committees necessary to assist the Church in fulfilling its mission and developing its ministry.  Committees will be organized as the need arises.  The congregation, the Deacons, or the Elders may recognize the need and make recommendation to the Elders to establish a committee.  Members of all committees are to be appointed by the Deacons with the approval of the Elders.  The Deacons will appoint new members to fill vacancies when they occur.  Each committee will meet as often as necessary to fulfill its responsibilities.  The chairman will determine the time of each meeting and it will be his responsibility to notify each member of the time and place of every meeting.  Committees will be either standing committees or temporary committees.  The Elders, the Deacons, the Trustees, and any councils are not considered committees.

Section 2: Standing Committees

A standing committee is one whose area of responsibility is continuous.  (Example:  Finance Committee.)  All standing committees shall have a minimum of three members.   No member of a standing committee will serve longer than five (5) successive years and must remain off that committee for a period of one (1) year prior to re-appointment.  The Deacons shall structure the appointment of members to standing committees in such a way that not all members end their terms in the same year.

Section 3:  Temporary Committees

A temporary committee is one whose area of responsibility is for a specific, limited in time, need.  When the responsibility of the temporary committee has been fulfilled, it is automatically dissolved.  The number of members on a temporary committee will be determined by the Elders.  Should a vacancy arise on a temporary committee, the Elders may or may not appoint a new member at its own discretion.  The provisions of this section do not apply to the Pastoral Search Committee described in Article IV.2.E.

ARTICLE VII: DISSOLUTION

If Grace Covenant Baptist Church should ever be dissolved, all of its assets remaining after payment and satisfaction of all of its costs, and indebtedness, including the expenses of such dissolution, shall be distributed to non-profit corporations affiliated with the Southern Baptist Convention which are qualified for exemption under Section 501 C (3) of the Internal Revenue Code or any successor to said section.

The members of Grace Covenant Baptist Church, as defined in Article I of its By-Laws, who are members in good standing at the time of dissolution of said corporation shall in a duly called business meeting, designate the non-profit corporation(s) or organization(s) affiliated with the Southern Baptist Convention to receive assets of the corporation upon dissolution.  No assets of Grace Covenant Baptist Church shall be distributed to any member or officer or trustee of this church.

 

PERSONNEL POLICY MANUAL

I. Purpose

The purpose of this policy manual is to establish policies, guidelines and procedures related to the responsibilities and conduct of paid employees and certain other staff of this church.  The policies in this manual are intended to supplement, and not supersede, any personnel policies and procedures contained in the Constitution and By-Laws of Grace Covenant Baptist Church (hereafter GCBC).

II. Definitions

Special terms used throughout this manual are defined as follows:

  • Eldership = refers to the body of men who are ordained to the pastoral ministry and installed as elders/pastors in this church.
  • Diaconate = refers to the body of men who are ordained to the ministry of deacon and installed as deacons in this church.
  • Pastor/Elder = these terms are synonymous and refer to any person in the church ordained to the pastoral ministry and installed to the eldership of this church.
  • Full-time Pastor = refers to any ordained minister (elder) who is financially supported full-time by the church to devote himself to prayer and the ministry of the Word.
  • Part-time Pastor = refers to any ordained minister (elder) who is financially supported part-time by the church to devote himself to prayer and the ministry of the Word.
  • Non-Paid Pastor = refers to any ordained minister (elder) who has been installed to the eldership of this church, but who receives no financial remuneration from the church.
  • Support staff = refers to paid employees of the church who (either full-time or part-time) fulfill specified support functions such as (but not limited to) church secretaries and custodians.Volunteer staff = refers to unpaid volunteer staff of the church who fulfill specified support functions such as (but not limited to) church treasurer, Sunday School teachers, and nursery workers.

III. The Eldership

A. Responsibilities. The eldership as a whole (i.e., without specific reference to any one pastor/elder), in addition to duties outlined in the church by-laws, shall:

      1. Appoint at least one elder to serve as ex-officio member of each church committee.
      2. Appoint all volunteer staff except those specifically provided for elsewhere in the church by-laws or this policy manual.
      3. Approve/Disapprove recommendations from the diaconate regarding the appointment or employment of support and volunteer staff in accordance with Article IV.3.A.2 of the by-laws.
      4. Appoint specific full-time pastors to write job descriptions for each support staff position and submit them to the eldership for approval.
      5. Appoint specific full-time pastors to supervise the work of each support and volunteer staff person.
      6. Establish and implement a system of regular visitation of all church members for the purpose of pastoral oversight.
      7. Insure the filling of the pulpit at each meeting for worship and the administration of the ordinances as needed.
      8. Establish regular hours of operation for the church office.

B.  Accountability. The eldership is accountable first to God, and then to the congregation of GCBC.

 IV. Full-Time Pastor

A. Responsibilities. In addition to duties outlined in the church by-laws, full-time pastors shall:

      1. Establish and maintain regular church office hours.
      2. Serve as ex‑officio members of designated church committees.
      3. Write job descriptions for designated support staff.
      4. Supervise the work of designated support and volunteer staff.
      5. Provide counseling as needed or when appropriate.
      6. Participate with other elders in visiting each church member on a regular basis for the purpose of pastoral oversight.
      7. Preach and teach on a regular basis as specified by the eldership.
      8. Perform other pastoral ministry functions as specified by the eldership.
      9. Provide a minimum of two weeks written notice of resignation.

B. Benefits. Full-time pastors shall enjoy the following benefits:

      1. Vacation will accrue at a rate of 1 day per month, to a maximum of 10 days, during each calendar year following the date of hire. Vacation will accrue at a rate of 1.5 days per month, to a maximum of 15 days, during each full calendar year following the 5th anniversary of the date of hire.  Vacation will accrue at a rate of 2 days per month, to a maximum of 20 days, during each full calendar year following the 10th anniversary of the date of hire.  Unused vacation days will not carry over to the following calendar year.  Within a calendar year, unearned vacation days may be used in advance of accrual.  However, salary for used, but unearned vacation days will be deducted from the final pay period upon separation from GCBC.  For the purpose of calculating vacation time, pastors who are admitted to the eldership of GCBC with prior pastoral experience will be credited with one year of service for each year of full-time prior experience, and 1/2-year of service for each year of part-time prior experience, to a maximum of nine years.
      2. Two weeks for attendance at conferences for professional or personal enrichment.
      3. Two weeks for mission trips and/or other outside ministry opportunities.
      4. Paid holidays include: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Martin Luther King Day, two (2) days at Thanksgiving , two (2) days at Christmas. If any of these holidays fall on a Lord’s Day or on the pastor’s regular weekday off, then he may take an additional day off during the week prior to or after the holiday.
      5. Three months sabbatical after every four years of ministry for extended study and/or writing.
      6. Other absences as approved by the eldership (e.g., family medical leave, emergencies).
      7. In consultation with the eldership, salary and other benefits, except as previously specified, will be recommended by the church Finance Committee to the congregation during the annual budget review or when deemed necessary by the eldership.

C. Accountability. The full-time pastor is accountable first to God, then to the eldership and congregation of GCBC.

D. Termination.

      1. The Pastor may resign his responsibilities to the church body.
      2. If discipline of the Pastor is necessary, steps for church discipline outlined in the church by-laws (Article II and Article IV.4.B&C will be followed).

V. Part-time Pastors

 A. Responsibilities. In addition to duties outlined in the church by-laws, full-time pastors shall:

      1. Establish and maintain regular church office hours.
      2. Serve as ex‑officio members of designated church committees.
      3. Provide counseling as needed or when appropriate.
      4. Participate with other elders in visiting each church member on a regular basis for the purpose of pastoral oversight.
      5. Preach and teach on a regular basis as specified by the eldership.
      6. Perform other pastoral ministry functions as specified by the eldership.
      7. Provide a minimum of two weeks written notice of resignation.

B. Benefits. Part-time pastors shall enjoy the following benefits:

      1. Vacation will accrue at a rate of 1 day per month, to a maximum of 10 days, during each calendar year following the date of hire. Vacation will accrue at a rate of 1.5 days per month, to a maximum of 15 days, during each full calendar year following the 7th anniversary of the date of hire. Unused vacation days will not carry over to the following calendar year. Within a calendar year, unearned vacation days may be used in advance of accrual.  However, salary for used, but unearned vacation days will be deducted from the final pay period upon separation from GCBC.  For the purpose of calculating vacation time, pastors who are admitted to the eldership of GCBC with prior pastoral experience will be credited with one year of service for each year of full-time prior experience, and 1/2-year of service for each year of part-time prior experience, to a maximum of six years.
      2. Two weeks for mission trips and/or other outside ministry opportunities.
      3. Paid holidays include: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Martin Luther King Day, two (2) days at Thanksgiving , two (2) days at Christmas.  If any of these holidays fall on a Lord’s Day or on the pastor’s regular weekday off, then he may take an additional day off during the week prior to or after the holiday.
      4. On month sabbatical after every four years of ministry for extended study and/or writing.
      5. Other absences as approved by the eldership (e.g., family medical leave, emergencies, conferences).
      6. In consultation with the eldership, salary and other benefits, except as previously specified, will be recommended by the church Finance Committee to the congregation during the annual budget review or when deemed necessary by the eldership.

C. Accountability. The part-time pastor is accountable first to God, then to the eldership and congregation of GCBC.

D. Termination.

      1. The Pastor may resign his responsibilities to the church body.
      2. If discipline of the Pastor is necessary, steps for church discipline outlined in the church by-laws (Article II and Article IV.4.B&C will be followed).

VI. Non-Paid Pastors

A. Responsibilities. In addition to duties outlined in the church by-laws, non-paid pastors shall:

      1. Serve as ex‑officio members of designated church committees.
      2. Provide counseling as needed or when appropriate.
      3. Participate with other elders in visiting each church member on a regular basis for the purpose of pastoral oversight.
      4. Preach and teach as specified by the eldership.
      5. Perform other pastoral ministry functions as specified by the eldership.
      6. Provide a minimum of two weeks written notice of resignation.

B. Benefits: None

C. Accountability. The non-paid pastor is accountable first to God, then to the eldership and congregation of GCBC.

D. Termination.

      1. The Pastor may resign his responsibilities to the church body.
      2. If discipline of the Pastor is necessary, steps for church discipline outlined in the church by-laws (Article II and Article IV.4.B&C will be followed).

VII.  Support Staff

 A. Responsibilities.

      1. The support staff will be supervised by a designated full-time pastor.
      2. The support staff will perform the duties of the job description established for their position by the eldership.
      3. The support staff will be expected to maintain office hours as determined by their supervising pastor.
      4. The first 6‑months of service is a probationary period in which termination may occur without cause.
      5. The support staff will be reviewed at least annually.
      6. The support staff will provide a two-week notice for resignation.

B. Benefits. The support staff shall enjoy the following benefits:

      1. Vacation will accrue at a rate of 1 day per month, to a maximum of 10 days, during each calendar year following the date of hire. Vacation will accrue at a rate of 1.5 days per month, to a maximum of 15 days, during each full calendar year following the 10th anniversary of the date of hire. Unused vacation days will not carry over to the following calendar year. Within a calendar year, unearned vacation days may be used in advance of accrual.  However, salary for used, but unearned vacation days will be deducted from the final pay period upon separation from GCBC. Vacation days must be scheduled in consultation with the supervising pastor.
      2. Paid holidays include: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Martin Luther King Day, two (2) days at Thanksgiving, two (2) days at Christmas.  If any of these holidays fall on a weekend, the support staff shall have off the previous Friday or the following Monday, whichever is closest to the holiday.
      3. Six paid sick days upon employment. Additional sick days may be granted for major, extended illnesses as approved by the eldership.
      4. In consultation with the deaconate and eldership, salary and other benefits, except as previously specified, will be recommended by the church Finance Committee to the congregation during the annual budget review or when deemed necessary by the eldership.

C. Accountability. The support staff shall be accountable to the supervising pastor, the diaconate and the eldership.

D. Hiring. The following procedures shall be followed in hiring support staff:

      1. Support staff positions may be recommended to the eldership by any pastor or deacon. The eldership may approve the position in consultation with the diaconate and the Finance Committee.
      2. Upon approval of the position by the eldership, a full-time pastor will be designated to write a job description for the position and submit it for approval by the eldership.
      3. Upon approval of the position and the job description, the diaconate shall recommend the filling and funding of the position to the church at a duly called business meeting.
      4. Upon approval by the church and in consultation with the eldership, the diaconate will seek qualified applicants. The applicant will be presented to the eldership for approval.

E. Termination. Termination of support staff may be made by the diaconate with the approval of the eldership.

VIII. Volunteer Staff in Children’s Ministries

With the alarming rise of abuse cases taking place in religious settings, we have established the following guidelines to help safeguard our children and those adults who work with them. While these guidelines do require more information and accountability on the part of potential workers at GCBC, they are established with the desire for all of our members to be blameless and above reproach in all things.

  1. All volunteer workers involved with preschool, children, or youth ministries will be required to complete (1) a ministry application form and (2) be interviewed by an elder or deacon in anticipation of service at GCBC. As a part of the submission process of the Ministry Application Form and associated documents, the applicant voluntarily submits to a background check to be conducted by GCBC or its agents.
  1. All volunteers for ministry with preschool, children, or youth must be regular or associate members of GCBC for at least six-months before engaging in service with our children.
  1. Any person with a prior criminal conviction for sexual abuse, molestation, or related crimes will not be allowed to serve in ministry to preschool, children, or youth.
  1. Any behavior observed to be inappropriate with our preschoolers, children, or youth should be immediately reported to the pastor. The pastor will call upon the Elders to investigate all situations that have been reported. If further action is needed, the appropriate ecclesiastical, legal and government authorities will be involved.
  1. If a volunteer is turned down for his/her offer to serve due to questionable behavior in the past or concerns brought up during the personal interview, the pastors will offer counsel to this individual to assist him/her in working through whatever problems have surfaced. If these matters are satisfactorily resolved and the person is approved by the eldership, then this volunteer will be able to fill a volunteer position.
  1. Volunteers in the preschool childcare will operate in pairs who many not be immediately related to one For purposes of this Personnel Policy Manual, immediate family members include spouse, parents, grandparents, children (including adopted, half and step- children), grandchildren, siblings, in-laws (mother, father, brother, sister, daughter and son) and their spouse.  Close supervision will be maintained for all educational classes.
  1. Men are neither permitted to change diapers nor training pants.
  1. All volunteer workers must be at least 19 years old and will be required to complete the Ministry Safe Sexual Abuse Awareness Program. They must pass the test at the end of the course, with at least a grade of 90%.

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